How to Select the Best Data Room Software
A data room offers an unsecure environment to share confidential business documents with investors, partners, and other stakeholders. It comes with features like watermarking, auditing, as well as granular settings for access control. When selecting a data room vendor, consider what types of security the product offers and whether it supports the type of best password managers file formats your team uses.
Furthermore, some companies offer additional safety perks such as auto-indexing and fence views. In addition, look for a service that allows you to transfer the contents of your desktop, FTP, or other external storages to the data room for fast and easy arrangement. Additionally, find out if a data room offers multilingual search engines and OCR for searching text in PDF documents.
It is also important to determine if your chosen provider is able to redact certain parts or the entire content of a document. This feature can protect sensitive information by removing personal data from images or PDFs.
A few of the top VDR vendors offer extensive analytics and report features that help you monitor the activities in your virtual data room. Look for a solution which can keep track of all uploads, downloads, and the views of files as well as permitting you to create custom reports based on the activity.
Another thing to look out for is a trial offer that allows you to test advanced capabilities like data uploading, a variety of collaboration and security features without the need for an upfront commitment. iDeals offers a free 30-day trial with unlimited preparation time, two admins 500 MB of storage space, watermarking for files, dynamic encryption and basic digital rights management system.